Policies and Procedures
The following policies, procedures, and codes of conduct highlight the rights and responsibilities of students and employees in ensuring that Leeward Community College is a safe learning and working environment and outlines the process by which the College will respond in addressing reports of sexual misconduct.
UH System Student Conduct Code
Leeward CC Student Conduct Code Procedures (pdf)
University Statement of Nondiscrimination and Affirmative Action, EP1.202 (pdf)
UH Executive Policy, Policy on Consensual Relations, EP1.203
Interim Policy and Procedure on Sex Discrimination and Gender-Based Violence, EP1.204 (pdf)
AP 1.204 (the Administrative Procedures for Interim EP 1.204)
Discrimination Complaint Procedures for Students, Employees, and Applicants for Admission or Employment, A9.920 (pdf)
Title IX FAQ
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- Make sure you’re going to meet all of your degree requirements.
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What is Title IX?
Title IX is a landmark federal civil right that prohibits sex discrimination in education. Title IX is not just about sports; it is a prohibition against sex-based discrimination in education. It addresses discrimination against pregnant and parenting students and women in STEM (science, technology, engineering, and math) programs. It also addresses sexual harassment, gender-based discrimination, and sexual violence. Sexual violence includes attempted or completed rape or sexual assault, as well as sexual harassment, stalking, voyeurism, exhibitionism, verbal or physical sexuality-based threats or abuse, and intimate partner violence.
Title IX does not apply to female students only. Title IX protects any person from sex-based discrimination. Female, male, transgender, and gender non-conforming students, faculty, and staff are protected from any sex-based discrimination, harassment, or violence.
For more information, please visit the informative Know Your IX website.
Where do I go if I need help?
Leeward Community College encourages victims of sexual violence to talk to somebody about what happened – so victims can get the support they may need and so the College can respond appropriately. While some victims of sexual assault are ready to file a formal complaint against an alleged offender, others may want time and privacy to sort through their next steps.
Leeward Community College and the University of Hawaii have many resources available to victims and survivors of sexual harassment, sexual assault, and domestic violence. There are also local and national resources that victims and survivors may want to consider contacting. Any of these resources can work independently, or in a coordinated response plan on your behalf.
- EMERGENCY: If anyone is in immediate danger or needs immediate help, call 911
- Support Services
- College Mental Health Professionals
Mental Health Professionals can provide emotional support as you process the many options available. Mental Health Professionals are considered confidential, meaning that assistance can be received without placing the College on notice of a specific incident. This is so you can receive assistance while still retaining control of your decision to report an incident to the College and/or law enforcement. A Mental Health Professional is available to Leeward Community College students. Hours of Operation: Wednesday and Thursday by appointment; Telephone: (808) 455-0516
- College Mental Health Professionals
- University Advocacy Support
The many resources available can sometimes be overwhelming. As such, advocates can assist with navigating the many options available and help to provide improved access to resources. Advocacy Offices are where individuals can seek information, options, and specific support about their rights and resources. Advocacy is often considered a confidential resource. Before revealing any information, please make sure you understand the reporting obligations of the person you are speaking to.
The UH-Manoa Office of Gender Equity is available to Leeward Community College students and offers information, counseling, and advocacy on matters related to sexual harassment and discrimination. Telephone: (808) 956-9977
- Community Resources
In addition to the resources available through the College or University, there are also local and national resources you may want to consider contacting. The resources listed are provided for informational purposes only.
- Medical Options
- The Student Health Center and its services are provided to Leeward Community College through a partnership with the University of Hawaii-Manoa. The Student Health Center is a confidential resource, meaning that assistance can be received without placing the College on notice of a specific incident. This is so people can receive medical assistance while still retaining control of an individual decision to report an incident to the College and/or law enforcement. The Student Health Center is available to all Leeward Community College students and is located in AD 223. The facility is staffed by a physician and a nurse. Hours of Operation: Monday -Friday, 8:00 am – 4:30 pm. Telephone: (808) 455-0515.
- Medical Care and Evidence Collection Although going to the hospital after a sexual assault may feel overwhelming, it is a safe place to get help. For example, at the Kapiolani Medical Center for Women & Children, acute forensic examination is available to adults and minors, females and males. Examinations are done within 72 hours of a sexual assault. If you are worried about sexually transmitted infections, HIV, or other medical concerns, even if it is over 72 hours since the assault, it is important to seek medical care. Medical care following a sexual assault is important even if you have no visible injuries.
The acute forensic examination will:
- Ensure that you are physically all right and address concerns about the risks of sexually transmitted infections, pregnancy, and HIV.
- It is a good idea to collect and preserve any evidence, even if you do not want to report the assault to the police. Sometimes people change their minds and decide later that they want to pursue legal action.
- Safety Options
- Campus Safety Office: Leeward Community College is committed to providing a learning and working environment that is safe and secure. As part of this commitment, trained and properly equipped security officers are stationed at both the Pearl City and Waianae locations. Reporting an incident of sexual violence to Campus Security will put the College on notice of an allegation. Further, the College must use this information when compiling and publishing annual statistics for certain crimes reported that occur on or adjacent to College properties.
- Interim Measures are services, accommodations, or other assistance that the College puts in place for Reporting Parties after receiving notice of an allegation of a violation of this Policy and before any outcomes – investigatory, disciplinary, or remedial – have been determined. This is to preserve the Reporting Party’s educational experience, ensure the safety of all parties and the broader College community, maintain the integrity of the investigative and/or resolution process, and deter retaliation. The College may provide Interim Measures regardless of whether the Reporting Party seeks formal disciplinary action.
- Obtain a Protective Order: You have a right to live in a safe environment, free from the threat of harm from a family member or acquaintance. If someone you know is engaging in a pattern of harassment (including physical or sexual violence, verbal threats, property damage, or stalking), you can seek protection by obtaining a temporary restraining order (TRO) against the perpetrator. If you need to extend your protection for up to three years, you can obtain an injunction at District Court, or, if the TRO is against a household or family member, you make a request for a protective order at Family Court. If granted, the order sets guidelines aimed at protecting you. This can include prohibiting the defendant from calling or visiting you. Please ensure that a give a copy of the TRO to the College’s Campus Security Office.
- Reporting Options Please be aware that a criminal investigation is separate and distinct from Leeward Community College’s institutional response. You may choose to pursue both, one, or neither of these options, depending on your individual decision. These options are available simultaneously, and the College will cooperate with law enforcement agencies if a criminal investigation occurs.
- Report to the College: The Title IX Coordinators have the responsibility of coordinating the College’s response efforts. Information shared with any of the three Title IX Coordinators will put the College on notice of an allegation.
- Report to Law Enforcement: The decision to report to law enforcement is entirely yours. Some survivors say that reporting and seeking justice helped them recover and regain a sense of control over their lives. Understanding how to report and learning more about the experience can take away some of the unknowns and help you feel more prepared.
- More information on reporting is available at the National Sexual Assault Hotline.
Training for Employees
All UH employees are required to complete training on Title IX, Violence Against Women Act (VAWA), and relevant UH Policies regardless of any other previous training that you have attended. The mandatory training requirement for all UH employees shall be fulfilled by completing the online Title IX & EP 1.204 training program
Keep your Student record updated
- Make sure you’re going to meet all of your degree requirements.
Keep your student record updated.
What rights do I have?
You have rights under specific University of Hawaii and Leeward Community College policies, procedures, and codes of conduct – the most common of which are available on the Leeward Community College Title IX website.
The following is a brief summary of your rights. A more comprehensive summary of your rights is available.
- You have rights under federal and state laws. Educational, informational, and resource materials are available on the Leeward Community College Title IX website.
- You have the right to access confidential campus and community resources. While some victims of sexual assault are ready to file a formal (or even public) complaint against an alleged offender right away, others may want time and privacy to sort through their next steps. Thus, these confidential resources are in place to provide victims with assistance while deciding how best to proceed. A list of confidential campus and community resources.
- You have the right to report an incident to Leeward Community College, whereby an investigation will take place to determine what happened and to resolve your complaint promptly and equitably. The list of Title IX Coordinators for Leeward Community College.
- You have the right to report an incident to local law enforcement. A criminal investigation is separate and distinct from the Leeward Community College response. Reports made to Leeward Community College regarding prohibited behavior will not necessarily trigger a report to law enforcement. Should you wish to report allegations to law enforcement or initiate civil proceedings, you may do so at any time, and Leeward Community College will not interfere with any such processes
Will the process remain confidential?
While victims of sexual assault may be ready to file a formal (or even public) complaint against an alleged offender right away, others may want time and privacy to sort through their next steps. For some, having a confidential place to go can mean the difference between getting help and staying silent.
If you want confidentiality, there are places available for confidential advice and support: a list of Confidential Resources
Even if you first request confidentiality, you retain the right to file a complaint with Leeward Community College or report the incident to local law enforcement, and thus have the incident fully investigated.
To file a complaint or report an incident with Leeward Community College, please contact one of our Title IX Coordinators.
All other University personnel and programs will uphold the privacy of all parties to the extent practicable, but once the College has notice of alleged prohibited behavior, the Title IX Coordinator, the Dean of Students Office, the EEO/AA Office, and/or other appropriate College office is obligated to take appropriate and immediate action.
Remember that different employees on campus have different abilities to maintain a victim’s confidentiality. Before revealing any information, please make sure you understand the reporting obligations of the person you are speaking to.
Training for Students
The mandatory training requirement for all UH student employees shall be fulfilled by completing the online Title IX and EP 1.204 training program
Filing a Report
Leeward Community College is committed to providing a community built on trust and mutual respect, where all can feel secure and free from harassment. Sexual harassment and gender-based violence violates a person’s rights, dignity and integrity and is contrary to our community principles and the mission of the University. Leeward is committed to fostering a community that promotes prompt reporting of sexual misconduct and timely and fair resolution of sexual misconduct cases.
You can also file a report in person at Title IX Coordinator’s Office or call (808) 455-0478
What to Expect When: Reporting to the University
Leeward CC has designated the Title IX Coordinator to oversee complaints of sexual misconduct. An individual who has experienced sexual misconduct has the right to choose whether to report the incident to Leeward’s Title IX Coordinator or Deputy Title IX Coordinators for investigation. The Title IX Coordinator and Deputy Title IX Coordinators are specially trained to work with individuals who report sexual misconduct and have knowledge about on- and off-campus resources, services, and options – including the availability of interim protective measures and accommodations
What to Expect When: Reporting to Police
Leeward Community College encourages individuals to report incidents of sexual misconduct to local police. Timely reporting to the police is an important factor in successful investigation and prosecution of crimes, including sexual violence crimes, and may lead to the arrest of an offender or aid in the investigation of other incidents.
For more information and support, please contact the Title IX Coordinator, (808) 455-0478.
Suggestions Regarding: Preserving Evidence
Regardless of whether an incident of sexual misconduct is reported to the police or the University, Leeward strongly encourages individuals who have experienced sexual misconduct to preserve evidence to the greatest extent possible, as this will best maintain all legal options for them in the future. Details on what to do.
We are here to help. For O’ahu Campuses: We are aware that people who are surviving violence may be experiencing increased isolation and danger caused by confinement, economic stress, and health insecurity. A confidential advocate will continue to be available to our O’ahu students and employees Monday – Friday 9:00 am – 5:00 pm by phone and email. There are many resources and reporting options available to students and employees, both in the University and in the community. Any of these resources can work independently or in a coordinated response plan.
Help From Leeward Title IX Team
Interim measures are individualized services offered as appropriate to either or both the reporting and responding parties involved in an incident of sexual misconduct, prior to an investigation or while an investigation is pending. Interim measures may include:
- Extensions of time or other course-related adjustments
- Modifications of work or class schedules
- Campus escort services
- Restrictions on contact between the parties
- Changes in work or housing locations
- Leaves of absence
- Increased security and monitoring of certain areas of campus
Interim measures will be individualized and appropriate based on the information gathered by the Office of Equity, making every effort to avoid depriving any student of their education.
Students, staff, or faculty members seeking interim measures or support services should contact Thomas Hirsbrunner, Title IX Coordinator: firstname.lastname@example.org, or (808) 455-0478.
More information can be found in the University Resource Guide (pdf).
MEDICAL CARE AND EVIDENCE COLLECTION
Although going to the hospital after a sexual assault may feel overwhelming, it is a safe place to get help.
- Sexual Assault Treatment Center and 24-hour Hotline (808) 524-7273
- The Sex Abuse Treatment Center (SATC) of the Kapi‘olani Medical Center for Women and Children is a statewide program whose mission is to support the emotional healing process of those sexually assaulted in Hawai‘i.
- Leeward Community College Student Health Center
Counseling Resources provide a variety of services including mental health support and counseling, and assistance in deciding whether you would like to report to the University. Any assistance and communications with confidential resources do not place the University on notice of a specific incident.
This is so you can receive needed assistance while still retaining control of your decision to report an incident to UH and/or law enforcement.
LEEWARD CC CAMPUS SECURITY
Phone: (808) 455-0611
Security Officers are on duty 24 hours a day, 7 days a week, 365 days a year. Leeward CC is firmly committed to providing a safe and secure campus environment.
Emergency Call Boxes on Campus
There are several Emergency Call Boxes throughout our campus. View their locations, and a short video guide with instructions and tips for using the call boxes in an emergency.
Deputy Title IX Coordinator for Students
Non-Discrimination Under Title IX
Title IX is a federal civil rights law that prohibits gender-based discrimination in educational programs that receive federal financial assistance.
Leeward Community College does not discriminate on the basis of sex in any educational program or activity in which it operates and is required by Title IX and its implementing regulations not to discriminate in such a manner (See also Interim Executive Policy EP 1.204 – Interim Policy and Procedure on Sex Discrimination and Gender-Based Violence). The University’s prohibition of discrimination in educational programs and activities extends to employment as well as to admission.
For inquiries concerning Title IX please contact our campus Title IX Coordinator. Individuals may also contact the federal offices below for information regarding Title IX or to file a formal grievance.
Title IX Resources
Mental Health Counseling Services
Office: AD 224
Veterans Resource Center
Office: BS 103
Email: to be posted
U.S. Department of Justice Civil Rights Division
950 Pennsylvania Avenue, N.W.
Educational Opportunities Section, PHB
Washington, D.C. 20530
Phone: (202) 514-4092 or (877) 292-3804 (toll-free)
Fax: (202) 514-8337
If you wish that details of an incident be kept confidential, speak with a campus mental health counselor and/or health services providers or a confidential advocate.
Campus counselors are available to help on an emergency basis. Their service is free of charge. Members of the clergy, chaplains, and off-campus rape crisis center staff can also maintain confidentiality. Local resources such as crisis centers are also confidential and have no duty to report your information to the University.
In addition, the University has designated Confidential Offices where students can seek assistance in a confidential manner. Going to a Confidential Office will not put the University on notice of specific allegations. See below for contact information.
The UH Confidential Advocates provide confidential advocacy services and case management to victims of sex discrimination and gender-based violence (including sexual harassment, gender-based harassment, dating, and domestic violence, stalking, sexual exploitation, and sexual assault) who are involved in the University system on Oʻahu.
*UH Advocates cannot keep cases confidential if the responding party (alleged perpetrator, offender, or abuser) is an employee, as the University may have a duty to respond. However, the victim’s privacy will be upheld to the extent permitted by law.
Due to stay-at-home orders, virtual walk-in office hours for September have been extended. Please note, that Zoom attendees will be placed in a waiting room and seen in order of arrival. Thank you for your patience.
Mondays 1:00 pm – 3:30 pm
Tuesdays 10:00 am – 12:00 pm
Wednesdays 1:00 pm – 3:30 pm
Thursdays 2:30 pm – 4:30 pm