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Family Educational Rights and Privacy of Students

Family Educational Rights and Privacy of Students 

Policy in PDF format

Pursuant to Section 99.6 of the rules and regulations governing the Family Educational Rights and Privacy Act of 1974 (hereinafter the Act), students in attendance at the University of Hawai‘i Leeward Community College are hereby notified of the following:

1.It is the policy of Leeward Community College to subscribe to the requirements of Section 438 of the General Education Provision Act, Title IV, of Public Law 90-247, as amended, and to the rules and regulations governing the Act, which protect the privacy rights of students.

2. The rights of students under the Act include the following, subject to conditions and limitations specified in the Act: (a) The right to inspect and review education records, (b) The right to request to amend education records, (c) The right of protection from disclosure by Leeward Community College of personally identifiable information contained in education records without permission of the student involved, (d) The right to file complaints concerning alleged failure by Leeward Community College to comply with the Act.

3. Students are advised that institutional policy and procedures required under the Act have been published as Administrative Procedure A7.022, Procedures Relating to Protection of the Educational Rights and Privacy of Students. Copies of AP A7.022 may be obtained from the Office of the Dean of Student Services, Leeward Community College.

4. Directory Information
Students are advised that certain personally identifiable information listed below is considered by the College to be Directory Information and, in response to public inquiry, may be disclosed in conformance with State law, at the college’s discretion, without prior consent of the student unless the student otherwise so informs the College not to disclose such information, (a)Name of student, (b)Local address and zip code maintained in the campus locator printout, (c)Local telephone number maintained in the campus locator printout, (d)Major field of study, (e)Educational level (e.g., freshman, sophomore, etc.), (f)Fact of participation in officially recognized activities and sports, (g)Weight and height of members of athletic teams, (h)Dates of attendance, (i)Degrees and awards received (j) email address, (k) enrollment status (full-time or part-time).

      A student has the right to request that any or all of the above items not be designated Directory Information with respect to that student. Should a student wish to exercise this right, he or she must in person and in writing, not earlier than the first day of instruction nor later than fourteen calendar days from the first day of instruction for the academic term or semester, or the fourth day of a summer session, inform the Admissions and Records Office which of the above items are not to be disclosed without prior consent of that student.

5. A parent or spouse of a student is advised that information contained in educational records, except as may be determined to be Directory Information, will not be disclosed to him/her without the prior written consent of the son, daughter, or spouse.

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