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Academic Probation and Suspension Policy

Academic Probation and Suspension Policy

Policy in PFD format

1. The purposes of this policy are to establish standards of satisfactory academic progress; to establish procedures for identifying students who are not making satisfactory academic progress; and to encourage such students to take appropriate action to improve their academic performance.

2. For purposes of this policy, a student is not making satisfactory academic progress if he/she is placed on:

Academic Warning
Academic Probation
Academic Suspension
Academic Dismissal

3. As used in this policy:

Term includes all sessions/semesters conducted by Leeward CC (fall, winter, spring and summer).
Regular term refers to fall and spring semesters.
GPA stands for grade point average earned at Leeward Community College.
Term GPA means the same as current GPA, semester GPA, or the GPA for only the applicable semester.

4. ACADEMIC WARNING
A student shall be placed on Academic Warning for the following term if, during the term, the student fails to earn a term and cumulative GPA of 2.0 or higher, or fails to complete at least 50% of the total credits for that term.

A student on Academic Warning shall be restored to good academic standing the following term if, during the term the student is on Academic Warning, he/she earns a term and cumulative GPA of 2.0 or higher and passes 50% of the total credits for that term.

A student shall remain on Academic Warning status if either—but not both—term or cumulative GPA is below 2.0.

A student on Academic Warning is prohibited from taking more than 13 credits during the term he/she is on Academic Warning. If the student has pre-registered for more than 13 credits, the student will be required to drop the excess credits. All students on Academic Warning are strongly encouraged to meet with a counselor to discuss courses to be taken.

5. ACADEMIC PROBATION
A student shall be placed on Academic Probation for the following term if, during the term the student is on Academic Warning, the student fails to earn a term and cumulative GPA of 2.0 or higher, or fails to complete at least 50% of the total credits for that term.

A student on Academic Probation shall be restored to good academic standing the following term if,  during the term the student is on Academic Probation, he/she earns a term and cumulative GPA of 2.0 or higher.

A student shall remain on Academic Probation if either—but not both—term or cumulative GPA is below 2.0.

A student on Academic Probation will be required to meet with a counselor to discuss and secure approval for courses to be taken that semester. As a general rule, the probationary student may not register or add/drop courses until he/she meets with a counselor.

A student on Academic Probation is prohibited from taking more than 13 credits during the term he/she is on Academic Probation. If the student has pre-registered for more than 13 credits, the student will be required to drop the excess credits. A student on Academic Probation is also ineligible for campus employment for that term.

6. ACADEMIC SUSPENSION
A student shall be placed on Academic Suspension the following regular academic term if, during the term the student is on Academic Probation, the student fails to earn a term and cumulative GPA of 2.0 or higher, or fails to complete at least 50% of the total credits for that term.

A student who has been suspended is prohibited from enrolling in any credit courses offered for one regular term and any intervening winter and summer term(s). If the student has pre-registered for an upcoming term, he/she will automatically be disenrolled from their Leeward Community College classes. The student will receive a 100% refund of tuition and fees.

The student may reapply for admission after the suspension period and will be readmitted on Academic Probation/Suspension status (see section 5). If, however, during the probationary term, student fails to earn a term and cumulative GPA of 2.0 or higher, or fails to complete at least 50% of the total credits for that term, the student will be placed on Academic Dismissal (see section 7 below).

7. ACADEMIC DISMISSAL
A student readmitted to the College on Academic Probation/Suspension following an Academic Suspension shall be placed on Academic Dismissal if the student fails to earn a term and cumulative GPA of 2.0 or higher, or fails to complete at least 50% of the total credits for that term.

A student who has been dismissed is prohibited from enrolling in any credit courses offered by the College for two regular terms and any intervening winter and summer term(s). If the student has pre-registered for an upcoming term, he/she will automatically be disenrolled from their Leeward Community College classes. The student will receive a 100% refund of tuition and fees.

The student may reapply for admission after the dismissal period and will be readmitted on Academic Probation/Dismissal status. The student will then be subject to section 8 below.

8. ACADEMIC PROBATION following ACADEMIC DISMISSAL
Students on or readmitted on Academic Probation/Dismissal following Academic Dismissal are required to make an appointment with a designated counselor for appropriate advising and to remove the registration hold which prevents registration.

If, during the probationary term following an Academic Dismissal, the student earns or maintains a term and cumulative GPA of 2.0 or higher and passes 50% of the total credits for that term, the student shall be restored to good academic standing the following semester.

If, during the probationary term following an Academic Dismissal, the student succeeds in earning a term or cumulative GPA of 2.0 or higher, the student shall remain on Academic Probation for another term.

Special conditions may be established by the Dean of Student Services. If the student fails to meet those special conditions during the second probationary term following the dismissal, the student shall be permanently dismissed from the College.

If, during the probationary term following an Academic Dismissal, the student fails to earn a term and cumulative GPA of at least 2.0, the student shall be permanently dismissed from the College.

9. The College shall inform, in writing, any student who is not making satisfactory academic progress as soon as practicable after term grades have been reviewed and the appropriate action has been taken.

10. When a student has been placed on Academic Probation, Academic Suspension, or Academic Dismissal, such action shall be permanently indicated on the student’s academic (transcript) record.

11. A student placed on Academic Warning, Academic Probation, Academic Suspension, or Academic Dismissal status may appeal such action by filing a written appeal with the Dean of Student Services or designee no later than 20 working days after the date of the written notice.

The appeal shall include a brief outline of the reasons why the appeal should be granted. The decision of the Dean of Student Services or designee on the appeal shall be final.

12. When an “I” (incomplete) grade is assigned to a student at the end of the semester deadline, the “contingency” grade submitted by the instructor will be used to calculate GPA.

13. In computing GPAs for purposes of this policy, the College’s grading system shall be observed. Courses for which “N” grades are received shall be considered as failing.

Term and cumulative GPAs will be calculated after repeated courses have been noted on a student’s academic record.

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