Planning Process

The College has a well-established planning process which occurs on an annual basis and is illustrated in the Leeward CC Planning Process diagram.  This systematic process results in resource allocations which are driven by the mission and strategic plan, substantiated by data, and vetted by administration and the Campus Council.

Graphic of the Leeward CC planning process

The annual cycle of institutional evaluation and planning at the college is rooted in the mission statement and strategic plan. SLO assessment at the course and program levels is built into the process. Course learning outcome (CLO) assessments are entered into Knack (an Assessment Management System (AMS)) by faculty and staff as part of the ongoing assessment process. Programs and discipline areas can also use course assessment information to identify and implement needed instructional and curriculum changes. Finally, course assessment data are used to support resource allocation decisions. 

Each August every program at the community college campuses is provided with three years of program data and required to complete the Annual Report of Program Data (ARPD) as specified in UHCC Policy 5.202:  Review of Established Programs.  With the data also comes an analysis of program health based on criteria defined by community college faculty, college and system administrators, and institutional analysts. Program faculty review and further analyze the data, provide alternative interpretations, review actions taken in the previous year, and formulate an action plan for the coming year, along with resources needed to carry out that plan.  

The ARPD is now the core process for the Leeward' instructional programs and support areas to complete their annual review and resource allocation requests.  The ARPD  template is submitted to the OPPA in November.

Completing the ARPD engages faculty and administrators in a process that involves reviewing a broad range of relevant data; interpreting the data in terms of demand, efficiency, and effectiveness to understand more clearly what has been happening in their programs, divisions, units, areas; formulating plans to maintain and/or enhance performance; identifying, justifying and prioritizing the resources they will need to carry out those plans (resulting in a Planning List); then justifying and consolidating the requests for resources. All along the way, the process should promote communication and transparency—within programs, divisions, units, and areas, then among various components and levels of the college and the community college system, and finally with the public.

Within the college, the planning process leads to the consolidation of planning lists from the various divisions, units, and areas.  This combined, re-prioritized list has been called the Institutional Plan.  An intermediate step in this consolidation would entail Instructional unit heads (division chairs and unit heads) meeting to discuss and prioritize items from each of their planning lists into a single instructional plan.  The support areas, which include Student Services, Academic Services, Administrative Services, and Institutional Support complete their own prioritized planning lists. 

This Institutional Plan is presented to Campus Council for review, discussion, and re-prioritizing if needed.  The Campus Council approves a final Institutional Plan and recommends it the Chancellor.

Comprehensive Program Review

Each academic program, educational unit, and support area will be required to complete a Comprehensive Review and Evaluation (CRE) at least once every three years. UH BOR Policy, Chapter 5, Section 5-1e, and UHCC Policy 5.202: Review of Established Programs requires comprehensive reviews every five years.  However, our campus has elected to require a comprehensive review once every three years.

In the CRE, each program, unit, or area will articulate long-term goals that direct its efforts and create action plans based on those goals. The data elements required in the comprehensive review are the same as those provided in the ARPD, so once a CRE has been completed, the data, analyses, plans, and resource allocation requests in the ARPD can be used to update the CRE. All CREs will be reviewed and feedback provided on how well the program, unit, or area is meeting the mission and strategic plan goals of the college.

Links to instructions, timelines and templates.