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Financial Aid Satisfactory Academic Progress Policy (SAP)

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In accordance with the U.S. Department of Education regulations, financial aid recipients must maintain Satisfactory Academic Progress (SAP) towards the achievement of a degree or certificate. The student’s SAP will be evaluated at the end of each semester.  The information below is the policy for Leeward Community College.

Eligibility Requirements

  • Students must be enrolled in a classified degree or certificate program of study which is at least sixteen credits and fifteen weeks in length and approved for Title IV funding by the U.S. Department of Education.
  • Students must successfully earn at least 67% of all cumulative credits attempted.
    • The following grades will be considered as credits attempted but not earned: F, NC, N, W, I, RD.
    • Students are responsible for informing the Financial Aid Office of any grade changes, once it is posted to their academic record.
  • Students must maintain a cumulative grade point average (GPA) of at least 2.0.

Eligibility Limitations
Maximum Timeframe:

  • Students will be allowed an equivalent of 150% of the number of credits required for their degree.     
    • Example:  An Associate of Arts in Liberal Arts (AA-Liberal Arts) degree requires 60 credits.  Therefore, a student seeking an AA-Liberal Arts degree would have 90 credits of financial aid eligibility (60 credits x 150% = 90 credits).
  • All attempted credits, including credits attempted in the Summer term, will be counted against students’ maximum timeframe, whether or not the student received financial aid for those attempted credits.
  • Credits earned at another school and transferred into Leeward CC will be counted against students’ maximum timeframe.
  • Students who change their majors will have all credits previously attempted under their old major counted against their new major’s maximum timeframe.
  • Students are allowed to attempt 30 remedial credits that will not be counted against their maximum timeframe.
    • Once a student has attempted 30 remedial credits, any remedial credits attempted thereafter will be counted against their maximum timeframe.
  • ESL credits are not counted against students’ maximum timeframe.
  • Students who have met the degree requirements for their program will not be eligible for financial aid, even if they have not used the maximum credits allowed for their program.

Repeat Courses/Credits:

  • Repeat courses/credits are counted against students’ maximum timeframe.
  • Students who repeat a course that they have already earned a passing grade for will be allowed to receive funding to repeat that course only ONE time.
    • Therefore, financial aid will not cover the cost of courses being repeated the second time (or more) if the student has already received a passing grade.

Students Seeking a Second Degree:

  • Students who have earned their first associate’s at Leeward Community College and are now seeking a different degree must complete a Second Degree Form.
    • An Academic Counselor will evaluate the previously credits attempted to determine the number of credits that are applicable to the second degree; these applicable credits will count against the maximum timeframe for the second degree and will provide our office with the number of remaining credits needed to earn the second degree.
  • Students may have limited credits eligibility, or may not have any credits of eligibility.
  • Students who have earned their associate’s degree in Teaching or Hawaiian Studies, and are now seeking a second degree in Liberal Arts are NOT eligible for financial funding since associate degrees in Teaching and Hawaiian Studies fulfills all Liberal Arts requirements.
  • Students who have earned their bachelor’s degree and are now seeking a second degree in Liberal Arts are NOT eligible for financial funding since a Liberal Arts degree ultimately leads to a bachelor’s degree.

Financial Aid Suspension

  • Students who do not meet the above stated eligibility requirements and/or maximum timeframe limitations will have their financial aid eligibility suspended.
  • Students will be notified IF they are eligible to appeal their suspended status.
    • Financial aid cannot be appealed/reinstated for students who have reached their maximum timeframe.
    • Financial aid cannot be appealed/reinstated for students who have failed to earn the 67% completion ratio and/or cumulative GPA of at least 2.0 AND who do not have enough credits of eligibility remaining in their timeframe to eventually meet both requirements.

Appeal Process

  • Beginning Fall 2011, students are allowed a maximum of two appeals.
  • Students must take the following steps:
    • Complete the student section of the Satisfactory Academic Progress (SAP) Appeal Form, available at http://www.leeward.hawaii.edu/finaid-docs-forms.   
    • Complete two Life Skill Modules, online at www.lifeskills.org (please refer to the SAP Appeal Form for the specific modules).
    • Meet with a Leeward CC Academic Counselor to complete the counselor section of the SAP Appeal Form and an Academic Plan.
  • Importance of understanding the Academic Plan.
    • The Academic Plan explicitly states the number of credits and semester GPA students will be expected to earn each semester until they are back in compliance with our SAP eligibility requirements.
    • Students who fulfill the terms of their Academic Plan will be placed on financial aid probation.
    • Students who fail to fulfill the terms of their Academic Plan will be placed on financial aid suspension AND will not be able to appeal this status in the subsequent term.
      • To be reconsidered for aid in the future, students must fund one semester on their own AND earn ALL credits attempted with a semester GPA of at least 2.0.

REVISED 02/2016

Financial Aid Office Information

Hours: Monday through Friday, 8:00 AM to 4:30 PM
Address: 96-045 Ala Ike, AD-210
               Pearl City, HI 96782
Phone: (808) 455-0606
Fax: (808) 453-6371
Email: lccfao [at] hawaii [dot] edu
Federal School Code: 004549

fa_2016-2017_Satisfactory_Academic_Progress_Policy.pdf55.81 KB

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