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Financial Aid Satisfactory Academic Progress Policy (SAP)

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In accordance with the U.S. Department of Education regulations, financial aid recipients must maintain Satisfactory Academic Progress (SAP) towards the achievement of a degree or certificate. The student’s SAP will be evaluated at the end of each semester.  The information below is the policy for Leeward Community College.

Eligibility Requirements

  • Students must be enrolled in a classified degree or certificate program of study which is at least sixteen credits and fifteen weeks in length approved for Title IV funding by the U.S. Department of Education.   
  • Students must successfully earn at least 67% of all cumulative credits attempted.
    • The following grades will be considered as credits attempted but not earned: F, NC, N, W, I, RD.  The student needs to inform the Financial Aid Office if there is any grade change once it is posted to the student's academic record. 
  • Students must maintain a cumulative grade point average (GPA) of at least 2.0.

Eligibility Limitations

Maximum Timeframe:

  • Students will be allowed an equivalent of 150% of the number of credits required for their degree.

Example:    An Associate of Arts (AA) or an Associate of Science (AS) degree that requires 60 credits would give a student a total of 90 credits of financial aid eligibility (60 x 150% = 90).

  • Students who have met the degree requirements for their program will not be eligible for aid, even if they have not used the maximum credits allowed for their program.
  • All attempted credits, including credits attempted in the Summer, at Leeward Community College will be counted against student’s maximum timeframe, whether or not a student had received financial aid for those attempted credits.
  • Credits earned at another school that are transferred to Leeward Community College will be counted against student’s maximum timeframe.
  • Students who change their majors will have all credits previously attempted under their old major counted against their newmajor’s maximum timeframe.
  • Students are allowed to attempt 30 remedial credits that will not be counted against their maximum timeframe.  However, once the student has attempted over 30 credits any remedial courses after that will be counted against their maximum timeframe.
  • ESL courses/credits are NOT counted against student’s maximum timeframe.

Students Seeking a Second Degree:

  • Students who have already earned a degree and are now seeking a different degree may not be eligible for financial aid OR may have limited financial aid eligibility.  Eligibility will be based on the number of remaining credits needed to earn their second degree.  Transcripts from all other institutions must be evaluated to determine the amount of previously earned credits that are applicable towards their second degree.  The number of applicable credits will count against the student’s timeframe for their second degree.

        *NOTE: Students who have earned a bachelor’s degree, AA-Teaching, or AA-Hawaiian Studies degree and are now seeking a second degree in AA-Liberal Arts are NOT eligible for financial aid funding since a Liberal Arts degree ultimately leads to a bachelor’s degree and AA-Teaching and AA-Hawaiian Studies degrees fulfills all Liberal Arts requirements.

Repeat Courses/Credits:

  • Repeated courses/credits are counted against student’s maximum timeframe.
  • Students who repeat a course that they have already received a passing grade for will be allowed to receive funding to repeat the course only ONE time.  Federal financial aid will not cover the cost of courses being repeated the second time (or more) if the student has already received a passing grade.

Financial Aid Suspension

Students will not be eligible to receive financial aid for any of the following reasons:

  • Completion ratio is below 67%
  • Cumulative GPA is below 2.0
  • Attempted 150%+ of the credits required for their program

Appeal of Financial Aid Suspension

*Students are allowed a maximum of only TWO appeals (with an Academic Plan)*

Students may appeal a decision by the Financial Aid Office regarding their suspension status. To appeal, the student must complete the following:

  • Satisfactory Academic Progress Appeal Form
  • Academic Plan
  • Two Life Skills Modules

Please refer to the Satisfactory Academic Progress Appeal Form for more details of the above requirements.  The form may be obtained online at www.leeward.hawaii.edu/finaid-docs-forms.

The student will be notified of the decision via email. Thereafter, any further appeals must be made in writing to the Dean of Student Services. The decision of the Dean of Student Services is final.


*Financial aid cannot be appealed/reinstated for students who have attempted (including transfer credits) 150% of the credits required for their program.

*Financial aid cannot be appealed/reinstated for students who have failed to earn the 67% completion ratio and/or a cumulative GPA of at least 2.0 AND they do not have enough credits of eligibility remaining to meet both requirements within their maximum timeframe.

Financial Aid Probation

Students who were suspended and submitted a Satisfactory Academic Progress Appeal Form, which was approved, will be placed on financial aid probation for subsequent semesters providing the terms of the Academic Plan is being fulfilled.  While on financial aid probation, students are still eligible to receive financial aid.

Failure to Fulfill the Terms of an Academic Plan

Students who fail to fulfill the terms of their Academic Plan will be placed on financial aid suspension AND they will not be able to appeal this status for that particular term.  To be reconsidered for aid in the future, students on suspension must fund one semester on their own AND earn ALL credits attempted with a semester GPA of at least 2.0.  After successful completion of one semester, they must submit a written request to our office to re-evaluate their SAP status.  An exception to this rule will be made for students who have failed to fulfill the terms of their Academic Plan BUT are now meeting our SAP Policy after taking into consideration the most recent term. 

Reinstatement of Financial Aid Eligibility (for students who choose to not appeal)

Students may choose to not appeal, and instead, regain financial aid eligibility by funding on their own while progressing to attain our SAP requirements.  Once the student has become back in compliance with our SAP requirements, they must submit a written request to our office to re-evaluate their SAP status.

REV: 04/13

Financial Aid Office Information

Hours: Monday through Friday, 8:00 AM to 4:30 PM
Address: 96-045 Ala Ike, AD-210
               Pearl City, HI 96782
Phone: (808) 455-0606
Fax: (808) 453-6371
Email: lccfao [at] hawaii [dot] edu
Federal School Code: 004549

fa_Satisfactory_Academic_Progress_Policy.pdf126.18 KB

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